Month: January 2016

Are Your Balls to the Walls? How To Avoid New Biz Burnout

Are your balls to the walls? How to overcome overwhelm!

Even girl bosses can have their Balls to the Walls, and usually do! The term came from aviation and is used to describe an extreme or intense situation. In many airplanes, the throttles (or power levers) are sticks with ball shaped ends. When a pilot wants full power, the throttle is pushed towards the front wall of the cockpit. So… “Balls to the Walls” means “full power”.

Nothing beats being an entrepreneur! Fueled with enthusiasm and amazing ideas, those first weeks and months when you decide to go for it are spent at full throttle, fueled by some dream of an overnight success story, because our products and services are completely awesome!

In our rush to get our business launched we spent hours late into the night setting up the framework, domain names, web sites, and producing products for prospective clients. We are launching a new business with a single mindedness that makes it practically noble to ignore housework, yardwork, shopping, laundry, and a slew of other daily life-tasks.

Look At This Mess!!

Just as in a new relationship, reality eventually sets in – probably sooner for entrepreneurs still working a full-time day job and bosses with multiple family obligations.

You can ignore the stats after you first go “live” convinced the public just needs to discover you before your offering will be on fire! Then after Tweeting your heart out, adding more blog posts, or whatever you do for marketing ……. crickets.

It is awful to realize that you really did build a better mousetrap, but the world has not beaten a path to your door… or your website!

Worse, you lift your red-rimmed eyes from the cruel statistical reports and look around your home at all the chores that have piled up in the meantime.

A Moment of Reckoning

You are discouraged and disillusioned, with a hefty dose of overwhelm thrown in. I know, I have been there (and go back to visit that place occasionally.)

“To be or not to be, that is the question”. Or, “What would Shrek and Fiona do?” if your frame of reference is a little more contemporary. It is a time of reckoning… with yourself.

Your first inclination may be to chuck the whole entrepreneur thing. It would be easier to hide in your swamp or tower and obsess about everything that went wrong.

It is also easy to blame your circumstances, your family or the universe to justify quitting.

Don’t give up. You are still the main character and there are lots of chapters left in your story!

Your business, like “true love”, is closer than you think. Just like any hero, you have to go through a few adventures before you can learn what your true love actually looks like.

And like any hero, you will need to make some sacrifices.

Changing Focus

What about your dreams, your vision of your business? Your dream are great, that’s what got you started as an entrepreneur. But to keep going, you have to let go of a static image of your successful business. Be prepared to refine and re-define what success looks like to you.

This does not mean flying by the seat of your pants without a business plan that includes measurable goals, and a written calendar of progressive steps to get you there. It means giving up the notion that anyone is really an overnight success.

Make your business goals reasonable and your steps manageable. Track your progress, and celebrate the positive trends. Do you have fifty new followers? Is that twice what you had last month? You want a daydream? There’s one for you! If you double your stats each month, where will you be in a year?

What are you learning as you go? You may find that your first business vision was too small! Plan big for the future but keep your present planning steps small enough to be executed well.

Gathering the Clan

Every hero has helpers along the way and every hero stops along the way to lend a helping hand. By the climax of the story, everyone has played a part in the hero’s big success.

You will need to sacrifice the idea that you can do this all alone.

Joining a community of like-minded people will give you tools, tips, and encouragement. You will have a place to bounce ideas, get feedback and learn how others have dealt with problems you are having.

Tip: Identify your weaknesses and find experts in those areas for coaching.

Did your first launch flop? Do you need help with branding, marketing or video production? There are established experts that offer free webinars, cheat sheets and paid courses in these and other key areas critical to online entrepreneurs. The added bonus is that the best experts have community forums that you can join!

Be the Boss

Back to the annoying reality that there are only so many hours in a day. Even while building a business, we are still faced with cooking, cleaning, laundry and other domestic details.

Remember that sleep and exercise can be skimped on for only so long before your overall performance suffers.

You must allow adequate time for sleep and exercise. It helped me get more sleep when I calendared an audible alert on my phone to remind me to Go To Bed!! I start to get sleepy when I hear it and it marks a shift in my evening activities. Pavlovian, but it works.

Think about your business or domestic tasks that can be delegated or skipped all together. You are the boss, so you get to decide: delegate or don’t do it. Delegate business tasks, domestic tasks or a combination that works just right for you.

You can hire a maid service to clean every other week. You can hire a teenager to mow the lawn and pull weeds.

Do you really need to change your house and yard decorations? Can you say no to making 47 dozen cookies for the school fund raiser?

Alternately, you may find it helpful to hire a Virtual Assistant to help with some business related tasks to free you up for content creation and personal care.

Bottom Line

Have you been going full throttle? Balls to the Walls and feeling overwhelmed?

The bottom line is, every hero gets smacked down at least once before they triumph. They keep going, build community and adjust their strategy until finally, they find what they were looking for. Success!!

You are the hero of your business story! Has your vision changed? Are you building community? How’s that delegating thing going for you?

Subscribe to this blog for more business and management content!

Defeat Chaos- Small Business Continuity Planning for Entrepreneurs

how to keep your business going when the unexpected happens.

Are you a small business owner with multiple responsibilities? Almost every entrepreneur I have met since starting my own freelance business has one or more competing priorities, including:

  • Growing a small business
  • Continuing education
  • Full time day job
  • Small children
  • Health issues
  • Elder care

If you are already feeling stretched thin between your personal and business goals, you are not alone. What will happen if you have to deal with an unexpected event?

Small Business Continuity Planning

Big corporations and government agencies have put together what are essentially uber to-do lists that they can pull out in the event of an emergency or disaster that disrupts their daily workflow. Whether you call it Disaster Recovery, Business Continuity, or a Business Resumption Plan, entrepreneurs can take a page from the big business playbook to manage our business and personal lives when things get hectic.

Disruptive events don’t have to be huge disasters like hurricanes or a critical illness. Anything that would take your full attention and make you change your priorities can be disruptive, even good things like a product launch, a new baby or six bushels of peaches that need to be made into jam.

The Department of Homeland Security has a Business Continuity Plan outline that we can use to create a planning framework for micro-businesses like yours and mine.

Impact Analysis

If you are the chief cook and bottle washer for your home and business, you do not need a fancy questionnaire to figure out all the important tasks that you do on a regular basis. Think back over the last week or two, and refer to your planner for the last six months.

Make a list of the vital things that have to be done. Include everything, even if it seems obvious, for both your home and business. Leave lots of space for notes after each space on your list.

Grocery shopping, meal preparation, cleaning, pet care, blog posts, product packaging and shipping, laundry … if it is a task that you perform regularly for your home or business, add it to the list.

Wow, you are a busy person!

Recovery Strategies

For each of the tasks on your analysis list, start making notes of ways that job can be handled, even if you aren’t able to do it the way you normally do. Can it be skipped for a while? What is the bare minimum?

For example, my normal housecleaning schedule includes deep cleaning each area of my home on a regular basis. When I have to spend several days processing and canning garden produce, any cleaning outside of the kitchen just doesn’t get done that week, much less deep cleaning.

But when I spent three months taking courses, building my website and preparing to launch my blog while working a full time job, I did a weekly bare minimum. In other words, the bathrooms were cleaned enough to be sanitary, but I certainly didn’t scrub tile grout with a toothbrush!

Plan Development

Now that you have an idea of the most essential tasks that have to be done and how often, flesh out how you would go about getting those things done if the situation is not “normal”.

Think about backups and work-arounds.

Do you send a regular newsletter or update to your mail list? What if your computer crashes and burns? Is your mail list stored somewhere besides your computer hard drive, like the cloud? Can you log into your blog site or mail scheduling application from another computer?

You can develop backups and work-arounds for personal tasks as well.

Meal planning for a day or two could be delivery, so your backup can be a folder of menus from the nearest Chines restaurant and pizza parlor.

The work-around for longer disruptions can be a week-long menu for very simple and easy meals and a matching grocery list. Don’t forget the deli when making that meal plan and grocery list. Rotisserie chicken and cold cuts are user friendly, as are microwavable entrees and sides. If you make more than one weekly menu and list, you can alternate!

Testing and Exercises

This is where you try out your carefully thought-out backup plans and work-arounds to make sure they work!

Borrow a friend’s computer or go the library to make sure you can get to your online business essentials.

Try asking your spouse to validate your business resumption plan by preparing meals for a week. Hand over your menu and grocery list. Revise the plan as needed… you may get surprising feedback!

This is your opportunity to revise your plan and discover things you may have missed. Revisit your plans at least annually and always before any anticipated events that will impact your home and business.

Conclusion

There is no wrong way to prepare your Business Continuity Plan. You most likely will not have a full blown written alternative in place for every aspect of your home and business, but by making your Impact Analysis list, the most urgent things to plan for now will pop out at you.

What are the most critical tasks you need to cover with a Plan B? Are there tasks that are less important but really easy to work-around?

Do what you can now, and consider calendaring time to work on a back-up plan for the rest.

How do you handle disruptions to your home and business? Would you like to see more information on business continuity planning for entrepreneurs? Please share your comments and questions below!